Privacy Policy for the SUITS U GmbH ILIAS Test Installation

We appreciate your interest in this ILIAS test installation of SUITS U GmbH. The protection of your personal data is important to us. Below, we inform you about which personal data may be processed when you use this test installation.

1. Controller

The controller responsible for data processing in connection with this ILIAS test installation is:

SUITS U GmbH
Machabäerstr. 28
50668 Cologne
Germany

Represented by:
Colin Kiegel

Contact:
Phone: +49-163-8849331
E-Mail: info[at]suitsu.de

2. Purpose of Processing

This ILIAS test installation is provided to enable joint evaluation, demonstration, and coordination with interested customers in the context of workshops, tests, and presentations.

Personal data is processed only to the extent necessary for the provision, secure operation, and use of this test installation.

3. Categories of Processed Data

In connection with the use of this ILIAS test installation, the following categories of personal data may in particular be processed:

• account data, in particular name, username, and e-mail address, insofar as these are used to create a user account,
• login data and information relating to authentication,
• technical usage data, in particular the time of access and login,
• content and entries that users themselves create, upload, or edit within the test installation.

There is no obligation to provide personal data beyond what is required for account creation and use of the platform.

4. Server Log Data

When accessing this ILIAS test installation, certain data may be processed automatically for technical reasons, insofar as this is necessary for the operation, stability, and security of the system. This may in particular include the date and time of access, accessed pages, information about the browser used, and other technically required connection data.

5. Cookies and Session Management

Technically necessary cookies and/or session information are used for login and operation of the test installation. They are required to enable the use of logged-in areas and the functioning of the platform.

Without these technically necessary functions, use of this test installation may be limited or not possible.

6. User Content

Users decide for themselves which content they enter into this test installation within the scope of the provided functions. Such content may be stored and, depending on the configured permissions, may be visible to other participants in a shared workshop.

Please do not enter or upload any sensitive, confidential, or otherwise particularly protected personal data into this test installation.

7. Legal Basis for Processing

To the extent that the processing of personal data is necessary for providing and carrying out the test use, it is based on Art. 6(1)(b) GDPR, respectively within the context of pre-contractual communication and joint evaluation and workshop scenarios.

To the extent that processing is necessary for the secure technical operation, stability, and protection of the test installation, it is based on Art. 6(1)(f) GDPR. The legitimate interest lies in the secure and functional provision of the test installation.

8. Recipients of the Data

Personal data is not disclosed to external service providers or other third parties unless required by law in an individual case.

9. Storage Period and Deletion

Personal data is stored only for as long as necessary for the provision and execution of the test use.

User accounts, related content, and other data processed in connection with the test use may in particular be deleted after the relevant workshop, test, or demonstration purpose has ended, after a longer period of inactivity, or when the test installation is reset.

Any statutory retention obligations remain unaffected.

10. Your Rights

Subject to the applicable legal requirements, you have in particular the following rights:

• the right of access to the personal data concerning you,
• the right to rectification of inaccurate data,
• the right to erasure,
• the right to restriction of processing,
• the right to object to processing insofar as it is based on Art. 6(1)(f) GDPR,
• the right to lodge a complaint with a competent data protection supervisory authority.

11. Contact

If you have any questions regarding data protection in connection with this ILIAS test installation, you may contact:

SUITS U GmbH
E-Mail: info[at]suitsu.de